5 Pro Tips To Keep Your Business Data Secure

It’s no secret that businesses are sitting on a wealth of sensitive data, from customer information and financial details to employee records. These data are a valuable target for prying eyes, and a successful attack can have devastating consequences for your business.

According to research, there was a 15.1% increase in cyberattacks in 2021, and this may continue to rise in the coming years. This is because cybercriminals are constantly looking for new ways to exploit vulnerabilities and gain access to valuable information. As a business owner, you must take steps to protect your data from these threats.

Business data security. A man pointing at desktop.

Here are five pro tips to keep your business data secure:

  • Outsource IT Security To Experts

Sometimes, the best way to protect your data is to outsource information technology (IT) security to experts. This is especially true if you don’t have the internal resources to manage your data infrastructure effectively. After all, data security is a complex and ever-evolving field, and it’s challenging to stay ahead of the curve if you’re not focused on it full time.

IT services from KDIT or another reputable provider can help you implement the latest security technologies and patches to keep your data safe. These tech trends may include intrusion detection and prevention, managed firewalls, and more. These IT professionals can also provide ongoing monitoring and maintenance to ensure that your shielding remains effective against the latest threats.

  • Use Strong Passwords And Two-Factor Authentication

The password is one of the weakest links in any organization’s security posture. Hackers can easily guess or force their way into systems if passwords are weak or reused across multiple accounts.

To combat this problem, it’s advisable to implement strong password policies for all user accounts. Passwords must contain a mix of uppercase and lowercase letters, numbers, and symbols. Above all, change passwords regularly and don’t reuse them in more than one account. Having the same password for your corporate email and social media accounts is a recipe for disaster.

Aside from strong passwords, consider using two-factor authentication (2FA) for additional protection. This security measure adds an extra layer of defense by requiring users to provide a second form of validation, such as a one-time passcode generated by a mobile app, before they can access their account. With 2FA in place, hackers will be unable to access the account without the second factor even if they manage to guess or steal a user’s password.

  • Encrypt Your Data

Encryption is a powerful tool for protecting your data, as it is unreadable to anyone who doesn’t have the encryption key. This method is an effective deterrent against cybercriminals, as they won’t be able to make sense of the encrypted data even if they manage to steal it.

There are different types of encryption algorithms, and the level of security provided by each varies. So, choosing an encryption method appropriate for the sensitive data you’re trying to protect is essential. For example, the 256-bit advanced encryption standard is technically the most secure option. It’s typically used to protect classified information or other high-value data. Meanwhile, 128-bit encryption is sufficient for less sensitive data.

It’s also worth noting that encryption is only as strong as the security of the encryption key. Hence, keep the keys safe and protect them with a robust authentication system. Otherwise, anyone who gains access to the keys can decrypt the data.

  • Perform Regular Backups

There’s always a risk that data could be lost or corrupted even with the best security measures. That’s why it’s critical to perform regular backups of your data to minimize the impact of any unforeseen disasters.

Ideally, you should have at least two copies of your data: on-site and off-site. If one copy is lost or damaged, you’ll still have a second copy to fall back on. You can back up your data in several ways, such as using an external hard drive, cloud storage, or tape backup.

Furthermore, a data recovery plan is vital to restore lost data quickly and easily. This plan should be well documented and regularly tested to ensure that it works as expected in the event of an actual data leakage incident.

  • Educate Your Employees

Your team members are the front line of defense regarding data security. They often access sensitive information and systems, making them prime targets for cybercriminals. Thus, educating your team about data security threats and best practices is crucial. Otherwise, they could unwittingly give attackers the necessary access to wreak havoc.

It’s best to conduct regular training sessions to help everyone understand the importance of data security. Cover topics like how to spot phishing emails, social engineering attacks, and other common threats. Knowing these potential dangers can help your team avoid falling victim to these attacks. More importantly, always encourage everyone to report any suspicious activity. This way, you can quickly address any threats before they cause severe damage.


Data security is a critical concern for any business. These pro tips will help you keep your data safe from cybercriminals. However, note that data security is an ongoing process, so it’s best to regularly review your security measures and update them as needed to ensure that your data remains protected.